Cybersecurity Policy Report, Hawaiian Data Office Releases Guidance on Data Protection, GenAI, (Feb 14, 2025)

By Tony Foley

The Hawaii State Data Office recently released seven sets of guidelines related to data protection issues applicable to state agencies, including guidance on the use of generative artificial intelligence (GenAI) technologies.

The guidelines, which may be accessed at this webpage, cover the following topics:

Data Quality Guidelines. This guidance advises agencies on how to proactively monitor, manage, and improve data quality, including increased accuracy, completeness, consistency, timeliness, uniqueness, and validity.

Data Privacy Guidelines. This guidance assists agencies to ensure that personally identifiable information is identified and protected during data collection, processing, storage, usage, and sharing processes.

Data Catalog Guidelines. This guidance is designed to instruct agencies on how to identify and inventory all existing assets with a summary of what each data set is, who owns each set, and how the set can be used.

Data Classification Guidelines. This guidance shows agencies how to classify data based on sensitivity for proper protection, including data access control.

Data Retention Guidelines. This guidance defines how long agencies must store data sets to ensure compliance and to prevent data loss by ensuring data backups.

Open Data Guidelines. This guidance deals with publicly accessible data, to ensure that it is consistently shared and updated, outlining how to identify open data according to applicable policies.

GenAI Assistant Technologies Usage Guidelines. This guidance advises agencies on safe and responsible use of AI technologies, including dos and don’ts, best practices, and key features of specific GenAI tools.

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